Executive Assistant


The Green Schools National Network is a network of remarkable local education leaders across the U.S. who believe that sustainability is the driver of innovation and that education for sustainability is key to preparing students for an uncertain future. Our network schools share their stories and track data to help others understand how to transform their schools and districts. Because one out of six people go to work, learn and play in a school every day, we believe that investing in equitable, healthy, and sustainable schools will breathe life back into communities that are torn by economic, social, and environmental inequities undermining our capacity to thrive. We envision schools where abundance and joy are central, leadership and power are distributed, and the curriculum empowers marginalized students to make an impact in their communities. Our work enables collaboration, ideation, and adoption of educational beliefs and values that empower communities that have been the most marginalized. We are a five-person, fully remote organization (and growing). Our culture values equity, collaboration, intellectual curiosity, and experimentation.

Position Overview

GSNN seeks a qualified candidate to provide high-level executive support including complex calendar management, coordinating executive communications, responding to emails and phone calls, managing travel itineraries, generating and preparing formal documents and contracts, and assisting the leadership team and board of directors with a range of administrative duties. The Executive Assistant is responsible for providing comprehensive support to the Executive Director, the Executive Team, the Board of Directors, and managing the organization’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Executive Assistant must have the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills. The role will also assume responsibility for special projects as assigned by the ED.

Primary Responsibilities

Executive Management – 50%

  • Provide sophisticated calendar management for the Executive Director: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
  • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  • Complete a broad variety of administrative tasks that facilitate the Executive Director’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
  • Works closely with the ED to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate ED’s needs in advance of meetings, conferences, etc.
  • Keeps a pulse on the organization and acts as a “barometer,” having a sense for the issues taking place and keeping the ED updated. Coordinate all Executive Team Needs, including but not limited to:
    • Scheduling and preparing for Executive Team meetings and retreats.
    • Scheduling and preparing for all staff meetings and events retreats.
    • Providing administrative support to the Director of Educational Partnerships and the Managing Director
    • Supporting human resource needs including developing job descriptions; posting jobs; screening candidates, scheduling interviews, and preparing offer letters.
    • Coordinating Executive Team outreach activities and following up on contacts made by the Team members to cultivate ongoing relationships.

Operations Management – 25%

  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the operations, including contacts with the PEO and Accounting/CFO service providers.
  • Prioritize and determine an appropriate course of action to resolve issues with external operations consultants to reflect the organization’s values and policies.
  • Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
    systematically and efficiently manage contract creation,
  • Provide event management support as requested.
  • Process and distribute daily mail and email

Contract Administration – 25%

  • Maintains contract files and records; prepares status reports; and reconciles differences with the Partnerships Team and/or the Managing Director.
  • Provide ongoing assistance to staff in the administration of contractual agreements.

Other projects/duties as assigned for the overall benefit of the organization

The candidate will join a GSNN team that values relationships, equity, sustainability, and creative and collaborative thinking. As GSNN grows, there could be opportunities for this role to take on greater leadership within the network.

Desired Qualifications

  • Bachelor’s degree preferred
  • 3-5+ years of experience in an Executive Assistant position supporting executives
  • Strong communication and organizational skills
  • Passion and commitment to addressing the link between equity and sustainability.
  • Entrepreneurial spirit with enthusiasm for working in a dynamic, fast-paced environment
  • A high level of self-awareness, cultural competence, and emotional intelligence
  • High proficiency in Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies

Compensation and Benefits

Salary: $50,000 – $60,000
Benefits: Healthcare; life insurance; retirement package

To apply for this position, email HR@greenschoolsnationalnetwork.orgresume and cover letter connecting your past accomplishments with the requirements of the job. Applications will be reviewed on a rolling basis.

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